Companies
Corporate video, photographs, technical documentation, project files and departmental archives.
ARCHIVE DIGITISATION IN SLOVENIA · SINCE 1998
From analogue collections to a structured digital archive
We digitise mixed organisational collections: video and film, audio, photographs, negatives, slides, documents, optical media and legacy files. The result can include an inventory, metadata, OCR, a searchable database, an internal portal and a documented handover.
- One partner for mixed audiovisual, photographic and document collections
- Project assessment, secure receipt, quality control and documented return
- Files, metadata, searchable archives, portals, storage and integration
We work in Slovenian, English, Croatian, Serbian and Macedonian. German and Italian enquiries can continue in English.
25+years of experience
1,000+customers served
4.9Google rating
B2Bproject approach
WHO WE HELP
Digitisation adapted to the organisation and the collection
The same carrier can require a different workflow depending on its provenance, volume, legal context and future use.
Municipalities and public bodies
Council recordings, local history collections, events, photographs and administrative documentation.
Archives, museums and libraries
Unique or sensitive collections requiring samples, metadata, controlled handling and documented quality checks.
Associations and societies
Anniversaries, performances, competitions, oral history, photographs and mixed community archives.
Schools and institutes
Institutional history, events, teaching recordings, photographs and documents organised for future use.
Cultural organisations
Programme archives, performances, exhibitions, interviews and production documentation.
MIXED COLLECTIONS
What we digitise
We combine media transfer, scanning, data organisation and documentation into one coordinated project.
Video cassettes and film
VHS, S-VHS, VHS-C, Video8, Hi8, Digital8, MiniDV, Betacam, DVCAM, HDV, U-matic, Super 8, Normal 8 and other formats.
Sound recordings
Audio cassettes, reel-to-reel tape, DAT, microcassettes, MiniDisc, records and other analogue sound carriers.
Photographs and transparencies
Prints, albums, negatives and slides with agreed resolution, file format, naming and folder structure.
Documents and OCR
Archival folders, catalogues and forms delivered as image files, PDF or PDF/A with searchable OCR where suitable.
CD, DVD and legacy data
Optical media and older file collections transferred into a modern, documented directory structure.
Complete mixed archives
One inventory and handover plan across audiovisual, photographic, document and digital materials.
PROJECT WORKFLOW
A controlled path from shelf to digital delivery
A good project begins with scope and naming rules, not with uncontrolled bulk scanning.
- 1
Initial review
We identify carrier types, approximate quantities, condition, priorities and intended use.
- 2
Sample and specification
For larger or unusual collections we agree a representative test and acceptance criteria.
- 3
Inventory and secure receipt
The material is recorded, labelled and accepted according to an agreed handover procedure.
- 4
Digitisation and quality control
Capture, scanning, OCR and file preparation follow the agreed technical profile.
- 5
Metadata and organisation
Files are named and grouped; inventory data and metadata are added at the agreed level.
- 6
Delivery and next steps
We deliver files and originals, a handover record and, if required, storage, a database, portal or integration.
AFTER CAPTURE
Make the digital archive usable
Files become significantly more valuable when staff can find, understand, reuse and preserve them.
Searchable archive database
Find records by year, department, event, carrier, person, inventory number or other agreed fields.
Internal archive portal
Controlled browser access for staff without browsing raw disk folders.
OCR and document search
Search the text of suitable scanned documents and link it to inventory metadata.
API and data import
Connect the archive with existing registers, websites, internal tools or reporting workflows.
Storage and backup
A practical plan for working copies, backups, checksums, permissions and future migration.
AI-assisted enrichment
Carefully scoped transcription, classification or metadata suggestions with human verification.
INDICATIVE PRICES
Transparent starting points
Unit prices are indicative. The final offer follows a review of formats, quantities, condition, metadata and required delivery.
Video and audio cassettes
7–10 € net8.54–12.20 € incl. 22% VATper cassette/hourIndicative range for standard formats; quantity, recorded duration and condition affect the final price.
Photographs, slides and negatives
0.60 € net0.73 € incl. 22% VATper itemStarting price for larger batches; resolution, cleaning, correction and organisation are agreed separately.
Inventory, processing and project management
50 € net61 € incl. 22% VATper hourFor cataloguing, metadata, administration, file organisation and project coordination.
Development, integrations and archive portals
70 € net85.40 € incl. 22% VATper hourFor databases, internal portals, automation, imports and custom technical work.
Professional and unusual carriers, film, restoration, transport, storage media and special handling are quoted after inspection. A project can be divided into phases or a pilot batch.
VAT for EU business customers
Every price is shown net and including 22% Slovenian VAT. A taxable business established in another EU member state may be invoiced net under the reverse-charge mechanism after its valid EU VAT number and the applicable conditions have been verified.
CONTROL AND TRUST
Originals, files and information stay traceable
For sensitive or unique material we agree the handover, handling rules, access and return before work begins.
Documented receipt and return
We agree how items are listed, labelled, transferred and returned so the chain of custody remains clear.
Confidentiality by agreement
A confidentiality agreement, authorised contacts and project-specific access rules can be defined before handover.
Quality criteria
File formats, resolution, naming, completeness checks and sample acceptance are agreed before full production.
Realistic preservation planning
Digitisation reduces dependence on obsolete equipment, but long-term access still requires backups, integrity checks and migration.
Selected work has included organisations such as SNG, ZRC SAZU, ZVKDS and Bank of Slovenia. The exact workflow and disclosure of a project depend on confidentiality obligations.
FAQ
Questions before the first project review
Practical answers about scope, sample batches, pricing, metadata, delivery, VAT and international cooperation.
Can you handle a collection containing several media types?
Yes. Mixed collections are the main purpose of this service. We can combine video, film, audio, photographs, documents and legacy data under one inventory and delivery plan.
Do we need a complete inventory before contacting you?
No. An approximate quantity, a few photographs and the intended result are enough for the first conversation. Inventory work can be part of the project.
Can we begin with a sample batch?
Yes. A pilot is recommended for larger, unusual or sensitive collections because it confirms quality, metadata, naming and delivery expectations.
How is the final price calculated?
The offer combines unit work, recorded duration, condition, inventory and metadata effort, required quality checks, delivery and any software or storage work.
Do you return the originals?
Yes. Original carriers remain the customer’s property and are returned according to the agreed handover method unless another documented arrangement is made.
Can you build a searchable portal after digitisation?
Yes. Depending on the project we can prepare a searchable database, internal archive portal, OCR search, data import or API integration.
Can an organisation outside Slovenia work with you?
Yes, after agreeing transport, responsibilities, return delivery, language, confidentiality and any customs requirements.
Do EU companies pay Slovenian VAT?
A qualifying business in another EU member state may receive a net reverse-charge invoice after validation of its EU VAT number and the applicable tax conditions.
PROJECT ENQUIRY
Describe the collection in a few sentences
An approximate quantity, photographs of the carriers and the intended result are enough for an initial assessment.